BSBPMG430 Task 3 Assessment Templates V1 0122 (1) - Carlos D

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BSBPMG430 Undertake project work
Task 3 – Manage an IT project for Helpful Charities
Assessment Templates
	Student ID
	Student Name
	 
	First Name: 
	
	Last Name: 
Submitting your assessment:    
Complete all assessment tasks, upload the Assessment Templates, and submit in Moodle for grading. Once your assessment is graded, you will receive an email notification. Check your grades and submission feedback on Moodle.  
Assessor’s acknowledgement:
Please verify each of the following principles of assessment by placing a tick in each box. Refer to the assessor's handbook for further information if required.
	☐	Authentic: I am assured that the evidence presented for assessment is the learner’s own work
	☐	Valid: I am assured that the learner has the skills, knowledge and attributes as described in the module or unit of competency and associated assessment requirements
	☐	Current: I am assured that the assessment evidence demonstrates current competency. This requires the assessment evidence to be from the present or the very recent past
	☐	Sufficient: I am assured that the quality, quantity and relevance of the assessment evidence enable a judgement to be made of a learner’s competency
Task 3: Part 1, Step 1
Email template
	New message 
	To: 
	Cc: 
	From: 
	Subject: 
	
Teamwork declaration: 
The following assessment activities have been completed by the people listed below. It was a fair team effort where everyone contributed equally. No part of this assessment has been copied from any other person’s work and no part of it has been written by any other person. 
	 Project team members: 
	  Add student names
	  
	 
	
Task 3: Part 1, Step 3
Work Breakdown Structure (WBS)
	Item Number
	Task
	Predecessor
	Duration (Days)
	1.1
	
	
	
	1.2
	
	
	
	1.3
	
	
	
	1.4
	
	
	
	1.5
	
	
	
	1.6
	
	
	
	1.7
	
	
	
	1.8
	
	
	
	1.9
	
	
	
	1.10
	
	
	
	2.1
	
	
	
	2.2
	
	
	
	2.3
	
	
	
Gantt Chart
Important note: Add a link to your digital Gantt Chart from your OneDrive or add a screenshot. Speak with your trainer about the preferred method.
Task 3: Part 1, Step 4
Project Management Plan template
Document Development:
	Version: 
	Date: 
	Reason: 
	Version 1
	Click or tap to enter a date.	Initial Release 
	 
	 Click or tap to enter a date.
	 
	
	Click or tap to enter a date.	
Amendments in this Release:
	Section title: 
	Section number: 
	Reason: 
	
	
	
	 
	 
	 
Project name:
	
Project scope:
Project parameters: 
Objectives:
Project timeframe: 
Project stakeholders: 
Project authority: 
Basic project budget
	Item
	Cost
	Cost per day (8 hrs)
	IT Manager (1 person)
	$50 per hour
	
	IT Technical Staff (2 people)
	$45 per hour each
	
	Project Coordinator (You)
	$56 per hour
	
	IT Trainer (1 Person)
	$35 per hour
	
	Computer RAM (4 GBytes)
	$125 each
	
	Item
	Days required
	Total Cost
	IT Manager (1 person)
	3
	
	IT Technical Staff (2 people)
	37
	
	Project Coordinator (You)
	3
	
	IT Trainer (1 Person)
	10
	
	TOTAL – HUMAN RESOURCES
	
	
	Computer RAM (4 GBytes)
	100 units
	
	TOTAL PROJECT COST
	
	
	Plus 10% Contingency
	
	
	TOTAL BUDGET
	
	
Resources required (human and physical): 
	
	
	
	
	
Relationship to other projects:
Risk management plan:
	Item #
	 Risk
	Likelihood
	Impact
	Priority
	Treatments
	1
	A percentage of Computer RAM will fail or be damaged on arrival
	
	
	
	
	2
	Software issues will stop staff have administrator access to the PC, and Microsoft Windows will have to be reinstalled (taking 4 hours)
	
	
	
	
	3
	Power failures will damage any backups being made, requiring them to be done again
	
	
	
	
	4
	Some staff may not be available for training (due to Annual Leave, Sick leave etc.), and will not be able to operate the new software
	
	
	
	
	5
	Some old files from Microsoft Office may not be compatible with the new software, and will need to be converted to the Open Office file format
	
	
	
	
	6
	Staff may create new files after the backups have been done, and may not be accessible if the system is restored to its old (pre-backup) settings
	
	
	
	
	Legislative, regulatory and organisational requirements.
	
Risk ranking score: The risk ranking score is used to determine if further risk control and treatment measures need to be implemented. Where a risk has a score of less than 7, the risk may be considered acceptable and therefore no action is required. However, if the risk score is greater than 7 but less than 12, existing risk management policies and procedures may be used to treat the risk. Alternatively, if the risk score is 12 or greater than 12, the risk may need to be treated by the risk management committee or by senior management.
Record keeping system:
	Document
	System
	Work Breakdown structure
	Send and receive: 
Store: 
	Project Management Plan
	Send and receive: 
Store: 
	Weekly status report
	Send and receive: 
Store: 
	Human resources plan
	Send and receive: 
Store: 
	Project closure report
	Send and receive: 
Store: 
Task 3: Part 2, Step 1
Approval screenshot
Add the screenshot of the approval from your trainer in MS Teams.
Task 3: Part 2, Step 2
Project Team Roles and Responsibilities
Send project team role and responsibilities to team members in MS Teams
	Team member roles
	Responsibilities
	IT Manager
	
	IT Technical Staff
	
	Project Coordinator
	
	IT Trainer
	
	 Team member support:
Task 3: Part 2, Step 2
Screenshot - Communication to the team
Add a screenshot of your message sending out the team’s roles and responsibilities through MS Teams.
Task 3: Part 2, Step 3
Financial Bookkeeping template
Details of progress 1 July 20XX to 19 July 20XX
	Item
	Days worked required
	Total Cost
	IT Manager (1 person)
	
	
	IT Technical Staff (2 people)
	
	
	Project Coordinator (You)
	
	
	IT Trainer (1 Person)
	
	
	TOTAL – HUMAN RESOURCES
	
	
	
	
	
	AMOUNT BUDGETED FOR HUMAN RESOURCE PART OF ENTIRE PROJECT
	
	
	AMOUNT SPENT TO 19 JULY 20XX
	
	
	AMOUNT LEFT IN THE BUDGET
	
	
Task 3: Part 2, Step 4
Interim Status Report template
19 days from the start of the project (at 19 July 20XX)
	Project Name:
	
	Project start date:
	
	Status up-date
	
	Project phase 
	☐ Initiation ☐ Planning ☒ Execution ☐ Finalisation
	 Project Documentation ☐not started
☐in development 
☒being revised
☐sent for approval
	Resources
☒available
☐need to assess
☐need to hire 
	Materials and Equipment
☐sent for approval
☒on order
☐delivered
☐supplier paid
	Project management activities:
	Human Resources Budget spent:
	
	Remaining Human Resources Budget:
	
Project deliverables completed:
		Item Number
	Deliverables
	1.1
	
	1.2
	
	1.3
	
	1.4
	
	1.5
	
	1.6
	
	Project deliverables not completed:
	Item Number
	Deliverables
	1.7
	
	1.8
	
	1.9
	
	1.10
	
	2.1
	
	2.2
	
	Project risk treatment recommendations:
	Risk number
	Risk
	Treatment
	1
	A percentage of Computer RAM will fail or be damaged on arrival
	
	2
	Software issues will stop staff have administrator access to the PC, and Microsoft Windows will have to be reinstalled (taking 4 hours)
	
	3
	Power failures will damage any backups being made, requiring them to be done again
	
	4
	Some staff may not be available for training (due to Annual Leave, Sick leave etc.), and will not be able to operate the new software
	
	5
	Some old files from Microsoft Office may not be compatible with the new software, and will need to be converted to the Open Office file format
	
	6
	Staff may create new files after the backups have been done, and may not be accessible if the system is restored to its old (pre-backup) settings
	
	Submit status report to the following:
Stakeholders: 
Project authority:
Task 3: Part 2, Step 5
Quality Assurance and Controls template
Please note: Fill in the quality assurance checklist for PC Asset number AU001002
	PC asset number
	RAM upgrade (Yes/NO)
	Writer Software Installed (YES/NO)
	Calc Software installed (YES/NO)Impress Software installed (YES/NO)
	
	
	
	
	
	Amount of RAM Installed
	4 GByte
	
	
	
	Time taken to launch software
	
	30 Sec
	30 Sec
	30 sec
	
	
	
	
	
	IT Technician name (who installed hardware and software)
	
	IT Technician signature
	
	Date
	
Task 3: Part 2, Step 6
Human Resources Management Plan template
	Resource
	Total number of days required
	IT Manager (1 person)
	
	IT Technical Staff (2 people)
	
	Project Coordinator (You)
	
	IT Trainer (1 Person)
	
	Team member roles
	Responsibilities
	IT Manager
	
	IT Technical Staff
	
	Project Coordinator
	
	IT Trainer
	
Task 3: Part 2, Step 7
Project Finance Report template
	Item
	Days required
	Total Cost
	IT Manager (1 person)
	
	
	IT Technical Staff (2 people)
	
	
	Project Coordinator (You)
	
	
	IT Trainer (1 Person)
	
	
	TOTAL – HUMAN RESOURCES
	
	
	Computer RAM (4 GBytes)
	
	
	TOTAL PROJECT COST
	
	
	Plus 10% Contingency
	
	
	TOTAL BUDGET
	
	
Task 3: Part 3, Step 1
Project Closure Report template
	Project name: 
	Project coordinator: 
	Start date: 
	Completion date: 
	Project duration: 
	Sponsor: 
	Initial Project Budget: 
	Extra Costs:
	 Final Project Budget: 
	Lessons Learned (what could have been done to avoid issues)
Task 3: Part 3, Step 2
Transition Plan template
 
	Team member
	Transition arrangements
	IT Technicians (x2)
	
	Replacement IT Technicians (x2)
	
	IT Trainer
	
Task 3: Part 3, Step 3
Handover Form 
	Project name: 
	Project manager: 
	Start date: 
	Completion date: 
	Project duration: 
	Sponsor: 
	Project Goal: 
	Project Deliverables: (Provide link to WBS)
	 Contractual, Legal & Financial Obligations Finalised:
	Project Sponsor sign-off: 
Name: Click or tap here to enter text.
Date: Click or tap to enter a date.
Greystone College Australia: BSBXXX000 Assessment Marking Guide Version 1.0000
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Greystone College Australia: BSBPMG430 Task 1 Assessment Templates Version 1.0122
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